# Family Day

> The company picnic, properly produced. Inflatables, food trucks, a stage and a kids' zone — built for 250 people of whom half are under twelve.

Package I-03 from Offsyte, corporate recreation in the UAE · [Ceremony](https://offsyte.ae/catalog/corporate-parties-and-celebrations/) · Web page: https://offsyte.ae/packages/family-day/

- **Duration:** 6 hrs on site
- **Ideal start time:** 15:00 — the heat drops, and it runs into the evening rather than through the middle of the day
- **Departure window:** Weekend afternoon, 14:00–16:00
- **Group size:** 100 min — 600 max (attendees, not employees)
- **Emirate / venue:** Dubai, Sharjah or Abu Dhabi — park, beach or resort lawn
- **Season:** Oct–Apr
- **Booking lead time:** 35 days — the venue permit and civil defence clearance set the floor

## Price per person, excluding 5% VAT

| Group size | Per person | Billed for at least |
| --- | ---: | ---: |
| 100–199 people | AED 380 | 177 people |
| 200–399 people | AED 330 | 207 people |
| 400+ people | AED 290 | — |

A group smaller than a band's "billed for at least" figure is still served, and is invoiced for that many people.
Where a larger band costs less in total, it is quoted instead: groups of 180–199 are billed as 207 people at the rate for 200–399 people; groups of 352–399 are billed as 400 people at the rate for 400+ people.

Payment: 50% advance on signature. 100% cleared 3 working days before the event. Numbers lock 7 days prior.

## Why this is not the retail version

There is no retail version of a family day. The realistic alternative is **the client's own admin team booking a park, hiring a bouncy castle and ordering catering** — which happens every year across the UAE, and produces the same four problems every time.

**The permit.** A gathering of 250 people with inflatables and cooking on public land needs municipal permission and civil defence clearance. Most companies discover this two weeks out.

**The medic.** Two hundred and fifty people, half of them children, on inflatables. There is no version of this event where an on-site medical team is optional, and no internal team books one.

**The food maths.** Catering ordered by group size always runs out, because families bring more people than they registered and children eat at unpredictable times. Food trucks with 300 covers for 250 attendees is deliberate over-provision, and it is why nobody queues at 17:00.

**The programme.** Left unstructured, a family day is 250 people standing on grass. Two stage blocks, timed games and a raffle at a known hour is what gives the afternoon a shape — and the long-service awards in front of people's families is worth more to retention than the whole rest of the day.

**This is the highest-revenue single package in the catalog** and the one that most reliably becomes annual. Sell it in September for a November date.

## Timeline

- **08:00** — Build begins. Marquee, stage, inflatables, food trucks, registration
- **14:00** — Safety walkthrough with the coordinator team and the medic
- **15:00** — Gates open. Registration desk, wristbands — colour-coded by age band
- **15:15** — Kids' zone opens — inflatables, face painting, mascot, balloon artist, carnival games
- **15:30** — Food trucks open. Beverage stations run throughout
- **16:30** — Stage block one — MC, kids' entertainment, first raffle draw
- **17:30** — Family games — three-legged races, tug of war, the parents-versus-kids match that everyone films
- **18:15** — Sunset. Group photograph
- **18:45** — Stage block two — long-service awards, senior leader address, main raffle
- **19:30** — DJ, open dancing, kids' zone begins winding down
- **21:00** — Close
- **21:00** — Strike begins

## Included

- Venue hire — park, beach or resort lawn, full day
- Venue permit and civil defence clearance
- Marquee, shade structures and seating throughout
- Inflatables and carnival games zone, supervised
- Kids' entertainers — face painting, mascot, balloon artist, four hours
- Stage, PA and lighting
- MC for four hours and a DJ for four hours
- Three food trucks covering 300 servings, plus beverage and water stations
- Registration desk, colour-coded wristbands by age band
- Full custom branding — entrance, stage, signage, photo wall
- Photographer, videographer, drone and an edited 90-second reel within 5 working days
- Four event coordinators
- On-site medical team throughout

## Not included

- Alcohol
- Transport for attendees (families normally self-drive; coaches priced on request)
- Gifting and raffle prizes (see add-ons)
- 5% VAT

## Weather and backup plan

- **Trigger:** Rain, wind above 30 knots (which closes every inflatable immediately), or a sandstorm warning.
- **Fallback:** A contracted covered alternative venue is held from the point of booking — a hotel ballroom and pre-function space at the same capacity, at a AED 60/person supplement absorbed by us on a weather call. The kids' zone, stage and catering all transfer; the drone and the sunset photograph do not.
- **You are told by:** By 16:00 two days before, not one. Build starts at 08:00 on the day and the covered venue needs 36 hours to convert. This is the longest weather-decision window in the catalog and it is deliberate.

## Customisation options

- Raffle prize pool: From AED 8,000/event
- Branded gifting per family: AED 45–150/family
- Additional food truck: AED 3,000
- Petting zoo or pony rides: AED 6,500/event
- Live band instead of DJ: AED 7,500/event
- Coach transport for attendees: AED 40/person
- Fireworks or cold-spark finale: Priced on request, permit-dependent
- Creche for under-4s with licensed staff: AED 4,800/event
- Full 6-minute film of the day: AED 3,200

## Questions about Family Day

### How much does Family Day cost per person?

AED 380 per person for 100–199 people; AED 330 per person for 200–399 people; AED 290 per person for 400+ people. All figures exclude 5% VAT. A group below a band's minimum chargeable size is billed at that minimum: 177 people in the 100–199 band, 207 people in the 200–399 band. Where a larger band costs less in total, it is quoted instead: groups of 180–199 are billed as 207 people at the rate for 200–399 people; groups of 352–399 are billed as 400 people at the rate for 400+ people.

### How long does Family Day take, and when does it start?

6 hrs on site. Ideal start: 15:00 — the heat drops, and it runs into the evening rather than through the middle of the day. Departure window: Weekend afternoon, 14:00–16:00.

### What is not included in Family Day?

Alcohol; Transport for attendees (families normally self-drive; coaches priced on request); Gifting and raffle prizes (see add-ons); 5% VAT. These are stated before enquiry rather than raised at invoice time.

### What happens to Family Day if the weather turns?

Trigger: Rain, wind above 30 knots (which closes every inflatable immediately), or a sandstorm warning. Fallback: A contracted covered alternative venue is held from the point of booking — a hotel ballroom and pre-function space at the same capacity, at a AED 60/person supplement absorbed by us on a weather call. The kids' zone, stage and catering all transfer; the drone and the sunset photograph do not. You are told: By 16:00 two days before, not one. Build starts at 08:00 on the day and the covered venue needs 36 hours to convert. This is the longest weather-decision window in the catalog and it is deliberate.

### How far in advance do we need to book Family Day?

The booking lead time is 35 days — the venue permit and civil defence clearance set the floor. Ramadan and December dates book out first.

## Read before you book

- [Engagement events for shift and site teams](https://offsyte.ae/blog/employee-engagement-shift-workers-uae/): Most UAE engagement advice assumes an office. What works for warehouse, site, retail and manufacturing teams — shift patterns, transport, language and prices.
- [Company family days and corporate sports days](https://offsyte.ae/blog/company-family-day-sports-day-uae/): How to run a family day or sports day for a UAE company — group sizes, real per-person prices, the months that work, and the four things that decide it.

Request a proposal: https://offsyte.ae/enquire/?package=I-03 · proposals@offsyte.ae